Office digital signage software for lobbies, floors and digital display boards
Office digital signage software puts company notices, visitor information and live dashboards on the TVs in your reception, on each floor and in break rooms, and lets the people who own each message publish it without a ticket to IT. Displayer runs in the browser on screens you already have, schedules content per floor or per office, and costs 9 to 24 USD per screen a month on the yearly rate. A reception and two floors, three screens, start at 27 USD a month on Essential.
Build a lobby screen right here, without an account
The screen builder below opens on an office lobby. Type your company name and three notices, and watch the screen run its loop, with arrivals, the working day and the evening on a weekly grid that stays dark at the weekend.
- Venue: restaurant, retail store, clinic, gym, office, school, plant floor, church, senior living or real estate office
- Orientation: landscape 16:9 or portrait 9:16
- Layout: full bleed, main plus sidebar, or a menu board in three columns
- Content: your business name and three short lines, prefilled for the venue you picked
The schedule strip underneath shows the same playlist placed on a weekly grid, which is exactly what the schedule view does inside the product.
Screens an office actually uses
- Reception: welcome, visitor guidance, the day's meetings and where to sign in. In a multi-tenant building the lobby screen often doubles as the tenant directory, which our digital building directory software page covers for multi-tenant buildings, and what a digital building directory costs sets out the hardware and software numbers
- Floors: company notices, results, hiring, safety, recognition
- Kitchens and break areas: the longer loop people read while waiting
- Meeting room doors: what is booked and whether the room is free now, shown from your booking tool's web view
- Operations and support areas: live dashboards from the systems you already run
- Lifts and corridors: short messages that survive being read while walking
Internal communication that sits in an inbox is read by the people who already read the inbox. A screen on the floor reaches everyone who walks past it, which in most offices is everyone, including the warehouse shift, the contractors and the people who never open the company newsletter.
Why office screens go stale, and what fixes it
Most offices already own the screens. A TV in reception plays a slideshow from a USB stick someone loaded in March, and a floor display shows last quarter's results because the person who updated it changed teams. The hardware was never the problem. The problem is that nobody owns the content and changing it means walking to the screen.
Office digital signage software fixes three things at once. Content is edited from a browser, so the comms team, HR and facilities each update their own messages from their desks. Every screen follows a schedule, so the welcome loop runs in the morning, the canteen menu at lunch and the screens go dark at night and at weekends. And each screen reports what it is showing, so nobody has to walk the floors to check that the right thing is on the wall.
Live dashboards without a screenshot
A web page item shows an existing dashboard exactly as it is, refreshed on the screen. Nobody exports a picture every Monday, and the number on the wall is the number in the system. Sales boards, support queue counts, uptime pages and production figures all work this way if the tool behind them has a web view. Access is handled by the page you point at, so nothing confidential leaves your own tools, and a dashboard can share the screen with a notice zone so the floor sees both.
More than one office
Tag screens by site, floor, team or language and schedule against the tag. A global notice reaches everywhere, a local notice stays local, and a site can run its own loop without asking head office. Roles and approvals keep publishing rights where they belong, and the audit log on Network records who sent what.
A typical setup for a company with a headquarters and four regional offices: one global playlist owned by internal comms, one local playlist per office owned by the office manager, and a facilities playlist for safety and building notices. Each screen plays all three in the proportion you set, and the regional manager can change their own loop on a Monday morning without waiting for anyone.
Messages that cannot wait
An override takes every screen on a site, or every site, and holds one message until you lift it. Evacuation, IT outage, weather closure: the screens on the way out of the building are the fastest channel a company has. The override is a single action from the panel, so the person on call can send it from a phone.
Office digital signage software compared with the alternatives
There are three ways offices usually run their screens. They differ less in what appears on the wall than in who can change it and what it costs to keep current.
| USB stick or TV slideshow | Office digital signage software | Workplace suite with signage | |
|---|---|---|---|
| Who updates it | Whoever walks to the screen | Each team from a browser | Admins in the suite |
| Scheduling by time and floor | No | Yes, per screen, floor or office | Yes |
| Live dashboards | No | Yes, as web page items | Yes, through suite integrations |
| Emergency override | No | Yes, per site or all sites | Usually |
| What it shows you | Nothing | What each screen played, with screenshots on Displayer Professional | Varies by vendor |
| Typical price | Nothing beyond the TV | 9 to 30 USD per screen a month | Quoted bundle of users and devices |
| Best for | One screen nobody depends on | Offices that want screens current without a project | Companies also buying an intranet, room booking and visitor check-in |
If you are also choosing an intranet and room booking, a workplace suite can make sense; our Appspace pricing guide shows what such a bundle costs per screen. If the job is the screens, priced per screen software is the shorter route.
What office digital signage costs
Billed per active screen, so a floor with two screens and a reception counts as three. Accounts start at three screens and every team member is included at no extra cost.
| Office size | Screens | Essential, yearly | Professional, yearly | Network, yearly |
|---|---|---|---|---|
| One office, reception and two floors | 3 | 27 USD a month | 42 USD a month | 72 USD a month |
| Headquarters | 12 | 108 USD a month | 168 USD a month | 288 USD a month |
| Five offices | 30 | 270 USD a month | 420 USD a month | 720 USD a month |
Essential at 9 USD yearly or 19 USD monthly suits one office. Professional at 14 USD yearly or 29 USD monthly adds groups and locations, roles and approvals, dayparts and proof of play with screenshots across sites. Network at 24 USD yearly or 49 USD monthly adds single sign-on, the audit log, an SLA and the API. See every plan on the pricing page.
How an office goes live
1. Pick the first screens. Reception and the busiest floor. Two or three screens show within a week whether people read them.
2. Pair each TV. Open the player in the TV's browser, or on a small Android, Chrome or Windows device behind an older screen, and type the six character pairing code. Our digital signage player page lists what works.
3. Set up the playlists. A global loop, a local loop per office, and a facilities loop for safety notices, each with an owner.
4. Schedule the day. Welcome content in the morning, the canteen menu at lunch, dashboards during working hours, screens dark at night.
5. Add the rest. Once the first floor works, the other floors and offices are a pairing code each.
Security and IT review
Screens run in the browser, so there is no software to install on a corporate laptop and no player box to patch. Access to the panel uses roles, so a team lead can publish to one floor without seeing the rest. On Network, accounts come from your identity provider through SAML single sign-on, so they leave with the person, and the audit log records every publish. The security page answers the usual vendor questionnaire, and enterprise digital signage covers procurement, invoicing and purchase orders.
What is the best digital signage software for offices?
The best office digital signage software lets each team update its own screens from a browser, schedules content per floor and per office, shows live dashboards and can override every screen in an emergency. Displayer does all of this on screens you already own from 9 USD per screen a month on the yearly rate.
How much does office digital signage cost?
Software runs 9 to 30 USD per screen a month on most platforms. On Displayer, three screens on Essential cost 27 USD a month on the yearly rate, and 12 screens on Professional cost 168 USD a month. The TVs are usually already on the wall; an older screen may need a small player device.
Can we use our existing TVs?
Yes. Any screen with a browser pairs directly, and older screens take a small Android or Chrome device. Nothing is bought from us.
Can team leads post to their own floor?
Yes, with an editor role scoped to that floor, and approval before anything reaches other sites.
Does it integrate with our identity provider?
SAML single sign-on is part of the Network plan, so accounts come from your directory and leave with it. See enterprise digital signage.
Can office screens show Power BI or other dashboards?
Yes, if the dashboard has a web view you can open in a browser. A web page item shows it on the screen and refreshes it, and access stays with the dashboard tool. A screen can split into zones so a dashboard runs beside company notices.
Can digital signage show meeting room availability?
Yes, when your room booking tool offers a web view of a room or a floor. Point a web page item at it and the screen by the door shows what is booked. Displayer does not take bookings itself; the booking stays in your existing tool.
Start at reception and one floor
Two screens are enough to see whether people read them. The rest of the building follows quickly once they do.